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Glossary · Bid management

Bid levelling

Bid levelling is the process of comparing supplier quotes against a common scope and commercial basis, so price differences can be assessed alongside exclusions, qualifications, lead times and missing items.

Updated

What does a levelled comparison include?

Start with the issued package scope and each supplier's actual return. Align quantities, units, currency, tax, delivery terms and price validity. Keep excluded equipment, services, tests, documentation and commissioning visible; an apparent saving may be a scope gap.

How is levelling different from choosing the lowest price?

The comparison explains what each price covers. Record adjustments separately and identify their source and confidence. A provisional allowance added by the estimator is different from a supplier-confirmed price. Assess technical compliance, delivery and commercial conditions alongside the total.

How does AI help?

AI can read tender files and supplier quotes, organise the comparison and draft questions about differences. Check the cited source and confirm unresolved items with the supplier. Your team determines the comparison basis and decides which offer to accept.

FAQ

Common questions

Can quotes in different formats be compared?

Yes. Map each return to the same requirements and commercial basis, while retaining the original quote and source references. Flag ambiguous or missing lines rather than treating a blank as included.

Does a levelled price change the supplier's offer?

No. An internal adjustment is an estimating basis. The supplier must confirm any changed scope, price or condition before it is treated as their revised offer.

Put it into practice

From tender files to levelled bids.

AI reads supplier returns, flags scope gaps and exclusions and drafts clarifications against your package.

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